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Privacy Policy : Bradshaw Early Years Centre

Bradshaw Nursery is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Bradshaw Nursery may change this policy occasionally by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 07/10/2019.

What we collect

We may collect the following information:

  • name and job title
  • contact information including email address
  • demographic information such as postcode, preferences and interests
  • other information relevant to customer surveys and/or offers

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • We may use the information to improve our products and services.
  • We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail. We may use the information to customise the website according to your interests.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at info@bradshawnursery.co.uk

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Bradshaw Nursery, 22 Bradshaw Street, Saltcoats KA21 5HR.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

GDPR Privacy Notice

At Bradshaw Early Years Centre we take privacy very seriously and all our records were updated to ensure that we are fully meeting the new data protection standards (General Data Protection Regulation (GDPR)).

We are registered with the Information Commissioner’s Office (ICO).

The categories of children’s information that we collect, hold and share include:

  • personal information (such as name, address, date of birth)
  • characteristics (such as language and early years eligibility)
  • attendance information (such as sessions attended, number of absences and absence reasons)
  • observations and assessment information and tracking of progress
  • medical information
  • information on special educational needs and disabilities (including if accessing Disability Living Allowance and entitled the Disability Access Fund)
  • referrals to other relevant services
  • safeguarding information.

We also collect, hold and share some information on the children’s parents/guardians:

  • personal information (names, address, contact numbers and emails)

Why we collect and use this information

We use the children’s and parents’ data to:

  • support their learning and development, to enable staff to plan suitable activities to extend their knowledge and skills
  • ensure that all children are safe within our childcare provision
  • monitor and report on their progress
  • provide appropriate behavioural and emotional support as required
  • assess the quality of our services as a childcare provider
  • comply with the law regarding data sharing (GDPR)
  • meet the requirements of the early years foundation stage (EYFS)
  • make claims for funding.

The lawful basis on which we use this information

We collect and use children’s information under the following lawful bases:

  • Contract: the processing is necessary for a contract we have with you the parents/guardian of the child to provide childcare and the contract that we have with the local authority to provide funded childcare to eligible families.
  • Legal obligation: the processing is necessary for us to comply with the law (submitting data for the early years census).

Collecting children’s information

While the majority of children’s information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the GDPR, we will inform you whether you are required to provide certain children’s information to us or if you have a choice in this.

Storing children’s data

We are required to hold children’s data for a reasonable period of time after children have left the provision (eg until after the next Care Inspectorate inspection). In practice we will not hold it for more than 6 years after the child leaves the centre.

Your data will be held securely and will only be accessible by staff who are authorised to do so.

Who we share children’s information with:

We routinely share children’s information with:

  • schools that the child attends after leaving our provision
  • other local childcare providers (where the child attends more than one nursery)
  • our local authority (for funding claims and the early years census)
  • the Scottish Government (annual early years census)
  • special education needs co-ordinators
  • NHS services (health visitors and speech and language therapists).

Why we share children’s information

We do not share information about our children with anyone without your consent unless the law and our policies allow us to do so.

We share children’s data with the Scottish Government on a statutory basis. We are required to submit data to our local authority, North Ayrshire Council, for them to submit as part of the annual early years census in Janaury and to access childcare funding.

Data collection requirements

To be granted access to children’s information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.

Requesting access to your personal data

Under data protection legislation, parents and children have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s early years record, contact Alan Dickson.

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
  • claim compensation for damages caused by a breach of the Data Protection Regulations.

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance. Alternatively, you can contact the ICO.

Bradshaw Early Years Centre
22 Bradshaw Street
Saltcoats
KA21 5HR

01294 471 576
 info@bradshawnursery.co.uk

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